Table of Contents
Article I: Membership
Article II: The House of Delegates (The House)
Article III: Executive Board of Directors (The Board)
Article IV: Elections
Article V: Duties of the Officers
Article VI: Standing Committees
Article VII: Parliamentary Procedures
Article VIII: Amendments
1.1. Terms of Membership
Any organized football or soccer club or team individual, business or organization that wishes to support the International Gay and Lesbian Football Association’s stated purpose may become a member of this Association by agreeing to subscribe to the mission, purpose, rules and regulations and to pay the annual fee of this Association.
1.2 Qualifications for Membership
1.2.1 Associate Member
An Associate Member can be a referee, an individual, an organization, or a business. To become an Associate in good standing, the following requirements must be satisfied:
1.2.2 General Member
In order to join the Association as a General Member, an organization must fulfill the above requirements (1.2.1: A-D) and be a football or soccer club or team which can submit a roster of active players.
1.2.3 Individual Member
In order to join the Association as an Individual Member an individual must fulfill the above requirements (1.2.1: A-D) and be a player.
1.3 Benefits of Membership
1.3.1 Associate Member
Upon fulfillment of the qualifications for membership, an Associate Member of the Association shall be entitled to these additional benefits:
1.3.2 General Member
A General Member in good standing shall be entitled to these benefits:
1.3.3 Individual Member
An Individual Member in good standing shall be entitled to the benefits listed above at 1.3.1: A-D; and E. Participation in Association sanctioned tournaments as a player.
1.4 Terms of Membership
Membership in this Association shall be valid for not more than one (1) year in accordance with the Association’s fiscal year.
Membership in this Association may be renewed by re-satisfying the membership requirements. Membership shall be terminated upon the expiration of the stated term unless renewal has been successfully completed.
1.5 Sanctions Against Members
Membership in this Association may be revoked or temporarily suspended, or any members may be censured, for any one or more of the following:
1.6 Procedures for Sanctions Against Members
Procedures for sanctions shall be established by a standing committee. These procedures will be reviewed by the Executive Board of Directors on an annual basis. Any subsequent changes shall be approved by the House of Delegates.
The House of Delegates (The House)
2.1 Definition of the House
The legislative body of the International Gay and Lesbian Football Association.
2.2 Purpose of the House
To allow the General and Associate Members the opportunity to express opinions, concerns, and ideas in a legislative and organized manner.
To allow General members to govern themselves and their Association.
2.3 Membership to the House
The House of Delegates shall be comprised of two (2) representatives from each General Member club as selected by that General Member club from its IGLFA registered membership.
Each representative shall be a voting member of the House. Associate and Individual Members of the Association shall not be considered members of the House. In the event a General member is unable to send a representative to a House of Delegates meeting, including the Annual General Meeting, that General Member may designate an alternate representative. Such designation shall be delivered in writing to the Secretary of the Association prior to the meeting.
2.4 Duties of the House
To conduct the business of the Association, to elect the Executive Board of Directors, and to provide direction to the Board.
Executive Board of Directors (The Board)
3.1 Definition of the Board
The executive body of the International Gay and Lesbian Football Association.
3.2 Membership to the Board
The Board of Directors shall be comprised of seventeen (17) elected Officers of the Association and the appointed members of the Board.
All Board members must be current registered members of Association General Members or Associate Members or Individual Members as outlined in Section 1.2 of these By-Laws. The President shall have served on the Board or have been a member of the House of Delegates for at least one (1) year prior to nomination. To qualify for other positions of nomination, the member must only be willing and able to perform the duties and responsibilities of the respective office outlined below.
No one shall be permitted to serve as more than one elected Officer of the Board at the same time.
3.3 Duties of the Board
The Board shall administer the affairs of the Association between annual meetings of the House of Delegates. The Board shall set policies, rules, and regulations for successful operation of the Association. The Board is responsible for handling any necessary disciplinary actions as already outlined in Section 1.5 of this document. The Board is charged as a whole with overseeing the activities of its officers to ensure that their actions are beneficial to the Association. The Board, with input from the membership and House shall also designate chairpersons of committees, Standing or otherwise.
3.4 Terms of Office for Elected Officers of the Board.
One term for Board office is two (2) years. The Co-Presidents, Vice President, Secretary and Treasurer may serve in the same office for two (2) consecutive terms, or until their successors qualify and are elected.
3.5 Removal from the Board
An officer on the Board may be impeached, temporarily suspended, or censured for any one or more of the reasons enumerated in Section 1.5 of this document, or for any one or more of the following:
Judgements in such matters shall rest with the remainder of the Board and/or the House. Sanctions shall be chosen to be appropriate and as reasonable as possible.
3.6 Procedures for Removal from the Board
These procedures shall be set forth in the policy and procedure manual of the Association.
3.7 Succession of Office
Officers of the Board follow this order in ranking and succession:
Co-President with longer tenure on the Board, junior Co-President, Vice President, Secretary, Treasurer, Officer with the longest tenure on the Board.
3.8 Vacancies on the Board
Vacancies on the Board are determined when any of the following happen:
3.8.1 Filling Vacancies
A vacancy on the Board shall be filled by an appointment of the Officers of the Board pending a majority vote of the House. The newly appointed Officer shall serve only for the duration of that current term; but if so willing can be elected to the same office at the time of the next election and the membership elects. The filled position will not count as a consecutive in the two consecutive terms maximum in the same office.
The election of the Officers of the Board shall be at the Annual General Meeting of the House of Delegates.
Nominations will be submitted in writing to the Nominations committee at least forty-five (45) days prior to the date of the annual meeting of the House of Delegates. Additional nominations will be taken on the floor of the Annual General Meeting if the candidate nominated meets all requirements for that office.
Male and female candidates for the offices of Co-Presidents shall be nominated as a team of partners. A male or female candidate may be nominated with more than one partner nominee.
It is not required to elect both gender Co-Presidents, if one gender candidate is unavailable, or an agreeable partnership does not exist among the nominees. In the case that only one gender Co-President is elected, the other office will be filled according to the process for all other vacant positions.
The Nominations Committee shall present the candidates to the Board at least thirty (30) days prior to the election.
The nominees for each office shall be presented at the Annual General Meeting.
Voting shall be by written secret ballot at the Annual General Meeting. A simple majority is required for the election of each office; if there are more than two candidates for an office, and no majority is won on the first ballot, the top two (2) vote getters will be placed on the second ballot for voting.
Nominations for Continental Delegates are not limited. Where there are two or more member teams on a continent, those teams shall elect their Continental Delegate. Where there is only one team, or none, the Continental Delegate shall be elected by the House and the Officers.
The Referee Director shall act as the monitor of the voting.
Duties of the Officers
The Co-Presidents shall be responsible for the overall operation of the Association, with the following minimum duties:
5.2 Vice President
The Vice President shall assume duties in the absence of the Co-Presidents with these minimum additional duties:
The Secretary shall perform duties as directed by the Co-Presidents; the Secretary shall maintain all informational records for the Association, and have the following minimum duties:
The Treasurer shall maintain all financial records for the Association, with the following minimum duties;
5.5 Continental Delegates
The Continental Delegates positions provide additional representation of the Association’s membership on the Board with the following
5.6 Referee Director
A. Serve as the chairperson of the Referee Committee;
B. Assume duties as may be assigned by the Co-Presidents, the Board, or the House.
5.7 Delegate to the Federation of Gay Games
A. Serve as chairperson of the Gay Games Committee;
B. Attend Federation of Gay Games meetings and other duties as assigned by the Federation;
C. Assume other duties as may be assigned by the Co-Presidents, the Board, or the House.
5.8 Immediate Past President
A. Serve as chairperson of the Nominations Committee;
B. Assume other duties as may be assigned by the Co-Presidents, the Board, or the House.
The following shall be standing committees:
A. Discipline and Protest
B. Events, Activities and Tournaments
D. Federation of Gay Games
H. Policy and Procedure
I. Public Relations/Publicity
The purpose and duties of these and other committees shall be outlined in the policy and procedure manual of the Association.
The Association shall be guided by the use of Robert’s Rules of Parliamentary Procedure, the latest edition and revision as published.
The By-Laws of the Association may be altered or repealed by the House of Delegates by a vote of two-thirds (2/3rds) majority of all qualified members by a show-of-hand vote at the Annual General Meeting.
Any amendments, alterations, changes, additions or deletions from this set of By-Laws shall be consistent with the Constitution of the Association and the laws of the country, in which the Association is incorporated, which define, limit or regulate the powers of the Association or the officers or members of the Association.